Your Remote Corporate Services Team
Law firms trust us to maintain minute books, draft resolutions, and manage annual filings — accurately, securely, and on time.
WHAT WE DO
Annual Minutes/ Minute Book Updates
Preparation of annual shareholder and director resolutions in accordance with OBCA or CBCA. Our clerks ensure precedents are updated and compliant with current requirements under the respective Act. We prepare resolutions based on your internal procedures — or use our own templates.
We update minute books with changes such as director/officer appointments, or address changes. We organize and prepare documents for insertion (digital or physical), keeping books clean and audit-ready.
Annual Return/ Other Filings
We complete and file corporate annual returns (provincial or federal) as required. We ensure key filing deadlines are met and that the corporate record stays up-to-date with regulatory requirements. (e.g., Ontario Form 1, federal Corporations Canada filings.)
Ongoing/ On Call Support
In addition to annual minutes and return filings, our team is available to assist with light corporate maintenance tasks as needed — including director/officer updates or basic book cleanup — quickly and accurately.
Your remote clerk team, on call when you need us.
Need something more complex? Contact us to see if we can help - Our experienced clerks are happy to support where possible.
WHY LAW FIRMS CHOOSE US
Reduce Overhead: No need to hire or train for routine tasks
Boost Billables: Free up your clerks for higher-value client work
Work With Experts: Our clerks have decades of corporate law experience
Stay Compliant: We use OBCA, CBCA, and LSO-compliant templates
HOW IT WORKS
The Process
You upload the Details (via intake form, through our client portal or simply by email
Our team get started on preparing the documents (a mutually agreed timeline will be discussed)
You receive a Secure Folder Link to download final files via our client portal
We remove files after 15 Days for data hygiene & confidentiality
Compliance & Precedents
We ensure all documentation is compliant with the Law Society of Ontario (LSO), the Business Corporations Act (OBCA), and the Canada Business Corporations Act (CBCA).
Use our vetted templates, or provide your own. All work is handled by experienced corporate law clerks with knowledge of best practices and jurisdictional compliance.
ISC Registry Requirements
While we do not handle ISC assessments or registry filings directly, we can prepare the register once the firm provides updated shareholder/ownership information.
Our team supports firms by preparing compliant ISC-related resolutions after you've gathered the necessary disclosure.
CLIENT PORTAL
Our secure client portal makes it easy for law firms to work with us. Once onboarded, your firm will receive a unique login to our portal where you can:
✅ Submit new requests (e.g. annuals, filings)
✅ Upload supporting documents securely
✅ Track request status and turnaround times
✅ Download completed documents
✅ View service history
✅ Receive automated notifications and reminders
We retain completed documents in the portal for 15 days, after which they are permanently deleted — keeping your data confidential and minimizing long-term liability.
All communications and uploads are encrypted, and we do not store client information beyond the delivery window.
WHY SECURITY MATTERS
Our portal is protected with industry-standard encryption. All uploads and downloads happen in a secure environment — designed with law firm confidentiality in mind.
FREQUENTLY ASKED QUESTIONS
We support routine corporate upkeep, including:
-Preparation of Annual Resolutions (Shareholders and Directors)
-Annual Return filings with the applicable corporate registry
-Maintenance of electronic corporate records
-Reminders and tracking of compliance deadlines
Additional services such as changes in officers/directors, registered office address updates, or business name renewals are available upon request.
Our focus is on routine annual maintenance/ minute book updates. However, we may assist with basic changes (e.g., capital dividend resolutions or changes in shareholders) on a case-by-case basis or in collaboration with your legal team. More complex reorganizations or tax-driven share transactions should be handled by a legal counsel.
We maintain a secure internal compliance calendar and issue automated reminders for upcoming deadlines. This helps ensure annual resolutions and filings are always prepared and submitted on time.
All records are stored electronically in secure folders or uploaded directly into your firm’s legal database or preferred cloud system. We can also help set up or update your digital minute books to keep everything centralized and accessible.
Resolutions and compliance documents are prepared by a experienced Corporate Law Clerks (ILCO members) using industry-standard precedents and customized to each client’s corporate structure and jurisdiction.
We treat confidentiality with the utmost importance. Documents are never shared with third parties, and all data is stored and transmitted through secure, encrypted channels. Our team adheres to strict professional confidentiality standards.
Clients receive secure access to our Client Portal, where they can:
-Upload corporate documents
-Request services (annual maintenance, filings, etc.)
-View status updates
-Download completed resolutions and receipts
We offer affordable flat-fee packages for annual maintenance, and custom pricing for bulk corporate groups or law firms managing multiple entities. Our rates are competitive and transparent, with no surprise fees.
Yes! We work discreetly with law firms that wish to outsource routine corporate maintenance under their own brand. We remain invisible to your clients and operate strictly in a back-office support role.
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